EGM Sun 1st November at Little Eaton Village Hall

Dear [[firstname]]

Remember that our EGM takes place on Sunday at 7.00 pm at Little Eaton Village Hall, Vicarage Ln, Little Eaton, Derby DE21 5EA.

There is parking for 50 cars at the hall, but we would ask people to car-share where possible. There is a limit of 200 people in the main hall. Depending on numbers, seating may not be available for everyone. Tea and coffee will be available but unfortunately there will not be a bar.

Given the high volume of information circulating recently, we want to clarify exactly what you are voting on.

The Purpose of the Vote:

  • Approving a new legal framework and limiting personal liability: This structure puts the direct control of the club and its assets into the hands of you, the members. Professional advice confirms this is modern best practice and protects individual members from financial liability risk.
  • Approving measures to ensure the transfer of the club’s property and assets to the new limited company.

What the Vote is NOT About:

  • Development options or financial commitments: Members are not being asked to agree any building or facilities plans. Any future development or financial decisions will come later, and each will require a separate member review and vote.

This EGM is solely about laying a secure, safe legal foundation so we can then move on to use our energy to grow Squash, Tennis, Gym, Pickleball, and Social to retain and attract members.

There will be a presentation followed by an opportunity to ask questions on the resolutions. However, to keep the meeting to a manageable length, we ask members to keep their questions brief.

Agenda

7.00 pm Introduction

7.10 pm Presentation

7.30 pm Questions

8.00 pm Voting and meeting closure.

The count will take place at the club on Mon 2nd November so as not to keep people waiting around for a long time. The votes will be held securely overnight. The results will be announced in a club email as soon as possible.

If you have not already voted, please do make the effort to attend. This meeting is very important for the club future.

Glynnis Wigram

Club Secretary

31/10/2026

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