Duffield Squash & Tennis Club
23 Town Street • Duffield, Derby • DE56 4EH
Tel: 01332 841702
SAFEGUARDING CHILDREN AND ADULTS AT RISK AT DUFFIELD SQUASH AND RACKETBALL CLUB – Update for existing members and information for new members.
Dear members,
As part of the work of a modern club, the Committee have been significantly amending their policies to keep all members safe. This has led to the production of the one overarching policy, entitled ‘Duffield Squash and Racketball Club Safeguarding, Welfare and Equalities Policy.’ The acceptance of the policy and adherence to it are mandatory for all club members and are a condition of membership.
We thought a brief summary of key points would be most helpful. The full policy, however, including what you should do if you become aware of harm or potential harm to a child or vulnerable adult, can be found on the club’s website and copies can be obtained from any Committee member or member of the club’s Safeguarding Team. The Designated Safeguarding Officer for the club is its Chairperson, Mr Michael Taylor, who is supported by the other members of the team. Contact details for the relevant persons who can help you with any safeguarding concern can be found below, on the posters around the club, in the policy and on the Club's website.
We are all sadly aware of much in sport that has happened historically, that has led to harm and abuse. So we were determined to ensure our policies and practices were in keeping with the highest standards in modern safeguarding. The spirit and ethos of the policy reflects that of the club: promoting a safe environment to enjoy our sports. To this end, we have included below the section of the policy entitled ‘Our Vision,’ which we hope you will find useful. It relates to children, but its principles govern vulnerable adults too.
Whilst the club’s history saw it begin as an adult club, its future is in the nurture and encouragement of its youngest members; and their robust and effective safeguarding is at the heart of this concern for the next generation of players. The Committee takes a proactive approach to ensuring all children and young people under the age of 18 are safe and feel safe in every aspect of their interaction with the club.
Its policies, operations, practice and ethos constantly reflect what is considered best practice in children’s safeguarding and is consistent with the policies and procedures of local children’s safeguarding boards, national statutory guidance and legislation. There is an ethos at committee, staff and member level that ensures that all adults, in whatever capacity, embrace the national agenda that safeguarding children is ‘Everybody’s Business.’
As part of this vision, the following practices will be implemented and adopted:
• All members will be informed of the existence of this policy, and membership will necessitate and explicitly state that acceptance of the policy is a mandatory condition of membership.
• All members will receive a safeguarding key issues document, to ensure that practical measures to keep children safe are understood by all. (This letter is your document.)
• The committee has a Safeguarding Team, selected from committee members, volunteers and coaches, all of whom hold Enhanced DBS certificates that are renewed every three years. The Designated Safeguarding Officer will be the Chair of the Committee, but will be fully supported in this role by the rest of the Safeguarding Team.
• Junior members will receive a one page safeguarding letter on joining and renewing, that highlights their rights and responsibilities in regard to keeping themselves safe, key contact details and other useful information.
• New junior members and their parents/carers will meet at least one member of the club’s safeguarding team upon induction, and ideally several, so they are familiar with at least one person whom they would feel confident in approaching for support if they felt unsafe. This will apply to all categories of membership for under 18’s, including gym only members.
• Signage and posters around the club and on its website show clearly who the safeguarding team are, including photos and contact details.
• Annual review of the club’s safeguarding policy at committee level will also incorporate safeguarding updates and if necessary, training. Such annual updates (or indeed initial training) in safeguarding children are available to any members, parents, carers, volunteers, staff, coaches and others who wish to avail themselves of it, at no charge, and can be arranged through contacting any member of the safeguarding team.
• Safeguarding is a standing item on each committee meeting agenda, in order to ensure its centrality to the life of the club and adhere to best practice.
• Feedback from young people and their parents and carers is used to shape change and make accommodations for effective safeguarding. This will include periodic questionnaires, as well as verbal feedback.
• All adults involved in the life of the club, in whatever capacity, will be vigilant and mindful of the national agenda in safeguarding, namely that the harm of children ‘could happen here.’
If you have any queries, can offer any support or practical suggestions or would like to discuss any matters arising, please do not hesitate to contact Mike, or any other member of the Safeguarding Team. We would also like to take this opportunity to draw the attention of all members to the Codes of Conduct which are displayed on the noticeboard, and to which all members are required to adhere. Working together in these ways, we can ensure the high standards of playing and sportsmanship that make us all proud to be members are also demonstrated in our care and nurture of vulnerable adults and the next generation of players.
With best wishes from your Safeguarding Team
Designated Safeguarding Officer: Chairman, Mike Taylor. Contact No: 07443 521907
Safeguarding Team members:
Coach - Lesley Sturgess
Sheila Alcock
Gill Ford
Grenville Holt
Russell Moore
Sarah Parkman. Contact No: 07794 458565 (24 hr safeguarding contact)
05/06/2019
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